Overview of the features of the Site Journal, the digital construction site diary
Site Journal (Windows, MacOS)
The essential features of the digital Site Journal
- Autocomplete
All text input is saved and suggested for future input, creating a comprehensive library of editable text blocks over time. This can be imported into other projects. - Mobile app
An app for Android and iOS allows you to enter data directly during the site inspection with full access to the list of companies and all automatic entry options. - Dictation
Progress statuses are recorded as audio recordings on the construction site using the app and then synced to your desktop or laptop computer, where they can be conveniently transcribed and supplemented. - Photo albums on the Internet
Automated generation of photo albums with different designs. Saved in HTML format and uploaded to the Internet directly from the program (it does not need its own server). The photo album created in this way contains all construction site photos of a project or only selected reports, arranged chronologically with comments, company assignment and date. - Drawings
The drawing editor can be used to draw lines, circles, ellipses, rectangles, squares, polylines, freehand lines, text, and various arrows and symbols. Objects are freely scalable, rotatable, and line widths and colors can be changed. This is particularly useful when you want to clarify and complement something described in the text with a quick drawing without scale. - Photo Management
Individual photos or an entire photo folder can be added to the daily build report, separated by status of progress, documentation of defects or hindrances. Photos can be commented on and assigned to a company (useful when logging defects). - Photo Editor
Photos can be supplemented with drawing elements, numbers and text. In the case of photos of defects, for example, it is often necessary to mark with an arrow exactly where the defect is and to specify with text what exactly is being criticized. - Email function
Sending construction reports by email to predefined mailing lists. Multiple mailing lists can be defined, for example, for different construction phases. The script can be configured flexibly using variables such as date, build report number, etc. and the text can be changed freely. - Documentation
Important topics for construction site documentation are processed as a checklist, as you can see from this overview:
- Weather conditions
- Staffing of the work and registration of working hours
- Daily work of companies
- Progress status (audio, texts, photos)
- Defects (texts, photos)
- Delays
- Impediments / hindrances(text, photos)
- Notifications of concerns and doubts
- Acceptances of work
- Instructions to companies and employees
- Additional work
- Important construction measures
- Tests and measurements
- Special incidents
- Delivery of construction materials
- Delivery of construction plans
- Use of equipment and machines - Company lists
Company or individual names are entered only once. This data is then simply accessed to select when daily construction reports are entered. - Corporate Identity
Your own company logo appears as a header on all daily reports. Optionally, a second logo can be added, for example the client's. - Record of workers and working hours
The occupation of the construction site can be documented in an approximate way (only number of people) or in detail (supervisors, professional workers, assistants, foremen, etc.) with or without a record of the working hours. Here you can enter the "from" and "to" times as well as the absolute hours and break times to be deducted. Data is evaluated using configurable lists for the entire project or just parts of it. - Equipment and machines
The use of construction equipment and machines is recorded in a similar way to the manning of the work, with or without recording the duration and with the entry of the times since, as well as the absolute number of hours and downtime to discount. - Management of plans and documents
The delivery of plans and documents can be documented and the corresponding files can be added to the construction report. With a single click on the respective construction report, it will be launched with the associated application. - Defect management
Defects from all, several or a specific daily reports can be printed in a defect list. Defects from one or more selected companies can be filtered. Sort by date of registration of the defect or the term of rectification of the defect or by company name. - Spell Checker
A powerful spell checker flags spelling errors as you type and suggests corrections or additions to a custom dictionary. For German, English, Spanish, Greek, Romanian, Russian and Finnish. - Evaluation functions
All registered entries are displayed in individually adjustable lists according to date range, one or more companies, etc. (eg printing backlogs of all daily construction reports in the from-to date range). - Search
With a powerful search function, you can search for names or any keywords in the entire database. For example, a list of all daily construction reports can be generated with the keyword "concrete". All results are shown marked in color in the result. - Interface
For later use in other software, you can export the company list or import company lists from other applications that are in CSV format. The exchange takes place via configurable text files, so that the address data can be processed with any software with the appropriate interface, eg Excel, OpenOffice, Outlook, etc. - Templates
By creating "typical" reports as templates, you can save text entries by copying them and therefore time. - Internationality
For international construction sites, the Site Journal can be changed to English, Spanish and German.
The daily report
Master data and company lists
Once company details have been entered, they are available everywhere in the program. Then the staffing of the construction site can be recorded without even having to type a single letter.
Integration of photos of the construction site
Photos of the construction site can be attached to the daily construction report, either individually or by selecting the folder that contains all the photos.
Optionally, a comment can be added to each individual image. Photos are taken separately on progress, defects, and impediments, attached to each daily build report if desired, and appear in the photo album in chronological order. The photo album, which can be created in different layouts, is stored locally or uploaded from the program via FTP to any server so that everyone involved in the project can access it via the Internet at any time.
Photos can be supplemented with drawing elements, numbers and text. In the case of photos of defects, for example, it is often necessary to mark with an arrow exactly where the defective point is and to specify with additional text what exactly is criticized. You can also number different elements in a photo and then refer to them in the text. The photo editor has lines, circles, ellipses, rectangles, squares, polylines, freehand lines, text, and various arrows and symbols. Objects are freely scalable, rotatable, and line widths and colors can be changed. The sketch editor has the same functionality on a white background and is particularly useful when you want to clarify and complete something described in the text with a quick, unscaled drawing. This is where the ability to draw freehand comes into play.
